Making Property Work For You
We are a Property Management Support Company providing scalable back-office solutions to Investors & Managers. Our focus is to help our Clients achieve massive scale through simple systems and the right people, creating a business that serves them instead of the other way around.
Virtual Property Management
Dedicated Virtual Assistant Property Managers are trained and managed by OPTIMAL, supporting you in Tenant & Maintenance Coordination, Leasing, Notice Sending, Collections, and more. With a 100% Match Guarantee, you only Win when you hire a Virtual Assistant with OPTIMAL.
Virtual Bookkeeping
OPTIMAL’s CPAs and Professional Bookkeepers specialize in Real Estate Investment and Management Bookkeeping. We are software experts (AppFolio, Yardi, QuickBooks, Buildium, and Rent Manager) and are knowledgeable in managing Historical Catch-up & Clean-up through to and including Ongoing Bookkeeping. Monthly financial reporting is prioritized to ensure you have the insights you need to operate your businesses and properties.
Virtual Tax
OPTIMAL offers 1099, tax return, and state-specific filing. Our Team reviews and verifies information with key stakeholders and does the legwork necessary to ensure you are in-compliance.
Virtual Marketing
Our Designers, Developers, and Marketers help you grow your businesses and improve your properties. When you grow, we grow. Our incentives are aligned.
Scalability, flexibility & results - delivered
Our back-office services and dedicated teams cover the full spectrum of property management requirements and scale both for early-stage investors & managers to large-scale national enterprises.
Leverage OPTIMAL’s back-office platform across all of its business lines, or just use one or two. Either way, we are here to support you on your growth journey, customizing to meet your business’s unique needs.
As seen on
Build Your Team on Your Own Terms
- Speed to Hire
- Proven, Vetted, Fully Trained
- Transparent & All-Inclusive Pricing
- Standardized Work Environment
- Local Business Entities
read our case studies
Learn how organizations are transforming their businesses with our back-office platform.
Learn More
Our Process
- Schedule A Free Strategy Call
On a Strategy Call, we’ll discuss your business, introduce you to OPTIMAL, and define a clear scope of work to achieve your desired outcomes. We’ll also request access to your accounting and property management software to prepare a Free Software Audit.
- Free Software Audit
- Review Software Audit via Screenshare
- Sit Back and Relax
Who We Are
Testimonials
The OPTIMAL Team’s knowledge and attention to detail is outstanding. Thank you for all of your help and hard work.
John S.
Thank you for all of your hard work and diligence in getting Buildium corrected. Our Account Manager is very much on top of our account and has been a pleasure to work with!
Clayton H.
My wife and I own several properties and OPTIMAL has done the bookkeeping for about 6 months. Spencer and Anna are awesome. They respond professionally and quickly to all our inquiries. The person they assigned to our account is exceptional and very dedicated to providing us the best bookkeeping services. I would highly recommend OPTIMAL to anyone!
David C.
Spencer and OPTIMAL have been great to work with over the past year plus. They always respond to my requests quickly and are fairly priced for the service they provide. They always try to go above and beyond to provide very detailed reports in an expedited manner. Spencer also does his best to give business and accounting advice whenever appropriate. I recommend OPTIMAL to any small business owner reading this.
Jeremy T.
The OPTIMAL Team does a great job and I love working with them! They have my full support.
Clinton B.
My experience with OPTIMAL has been wonderful. My initial conversation with Spencer was thoughtful and geared towards gaining an understanding of my business needs. It is my opinion that the first meeting set the tone for determining the right fit for the team that was created for my business. All three team members assigned to my account did more than complete assigned tasks. They identified opportunities for improvement and demonstrated initiative that was beneficial and a credit to OPTIMAL.
Candace W.
OPTIMAL has built an incredible engine.
Blake J.
Spencer, Thank you for the consulting call and excellent insight into our accounting operations. We had a good and productive discussion with our internal team and we want to move forward with the plans you outlined.
Carlos D.
Our Account Manager is doing a great job. She is calm, understands what’s going on, and we are building a great rapport with one another.
Bruce Z.
Cannot rave enough about OPTIMAL, they are a great asset to our Company, very appreciative of their Team! Thanks again.
Nicolas K.
Spencer has shown himself to be an honorable person with a good company. The Assistant Property Manager assigned to us is fantastic! She is a quick learner and likes to take initiative and use creativity! I also greatly appreciate her Team Leader and his knowledge of all the “technical stuff.” He has been very accommodating!
Chris T.
Spencer and his Team have been instrumental in helping us create focus and efficiencies within our business that has led to providing better services to our property owners. Thank you for all of your hard work. We are excited about the growth!
Patrick H.
OPTIMAL was diligent in cleaning up our books and executed things so that we were able to file our taxes quickly. OPTIMAL worked hard to get things done when we had a deadline, and for that – we are very grateful.
Andrea T.
OPTIMAL – you are absolutely amazing at what you do. I am just floored at how fast you are and how you “get it” so quickly, it is phenomenal. Thank you so much!
Leatha T.
My Virtual Assistant Property Manager has been doing an excellent job. She is very comfortable doing the daily tasks assigned. For example, emailing application packets to prospects plus setting up appointment times with them. She has also been a great help in scheduling vendor appointments with tenants and calling tenants who owe delinquent rent. I appreciate the daily reports that she sends out which provide a great summary of what she has accomplished. She is very proactive to accomplish all of her tasks in a timely manner. I enjoy working with her, and I am thankful to have her as an Assistant!
Chenoa N.
We have excellent communication with the OPTIMAL Team. When a friend asks me for a bookkeeping company, we don’t have any doubts when recommending OPTIMAL.
